How to Keep Delegates Interested

Here at DoubleTree by Hilton Cheltenham, we are proud to lay claim to some the most stylish and professional meeting rooms in Cheltenham, but we understand even the most interesting and well organised meetings cannot hold the attention of every delegate indefinitely. On the back of this, we have put together a guide to the best ways to keep your delegates interested during any meeting, conference or event…


Natural daylight

Natural light is one of the most important elements to keeping delegates alert and engaged. The chemicals in daylight act as a natural stimulant which will help your attendees keep their energy levels up during a meeting or conference. Here at DoubleTree by Hilton Cheltenham, all our meeting rooms are flooded with natural light.

Fresh air

Allowing fresh air into the room will stop it getting stuffy and will prevent your delegates from nodding off. Encouraging your delegates to go outside in between sessions will help them recharge their batteries ready for the next fixture on their schedule. The lovely gardens and grounds at DoubleTree by Hilton Cheltenham are perfect for those looking to gain a little respite in between talks.


Although it may seem obvious, one of the best ways to keep your attendees stimulated is to provide them with well thought out and engaging content. Choose relevant, conventional speakers and topics and maybe even choose one session that might seem a little unexpected. This often pays off as delegates will appreciate you trying something interesting.

Light lunches / Replace traditional working lunches

Not only will you be provided with fresh fruit, water, confectionery and unlimited tea, coffee and biscuits, here at DoubleTree by Hilton Cheltenham we offer an excellent range of catering options for your meeting or conference. To keep your delegates going all day, we offer a choice of the following:

  • Working lunch – deli-style sandwiches, brochettes, salads and hot savoury options, in your meeting room whenever you like.
  • Conference lunch – a selection of dishes including quiche, salads and a hot dish and dessert, served in your breakout area.
  • Restaurant lunch – a variety of hot or cold dishes from our buffet, including a selection of bread, soups, salads, vegetarian options and desserts. There’s even low GI food to help everyone keep their energy levels up in the afternoon.


Why not go one step further and engage your delegates with relevant team building games, all of which can help you to ensure they remain alert and leave inspired and motivated.


Hopefully, when you host your next meeting or event at DoubleTree by Hilton Cheltenham, with these tips there won’t be a single uninterested delegate.

View our meeting packages, or to enquire about hiring our function rooms in Cheltenham please call us on 01242 229293.